Skip to content
N1099

Contract pilot invoice template

Fill it in, print it or save as PDF. It follows the layout flight departments expect: tail, route, dates, service lines, reimbursables with receipts, balance due, terms.

You
Bill to
Invoice
Trip
Lines
  • $
  • $
  • $
Payment and notes
Uses your browser’s print dialog. Choose “Save as PDF” as the destination.

Nothing you type here leaves your browser. Reload and it is gone.

Preview
Invoice
INV-0001
Issued Oct 26, 2026
Due Nov 10, 2026
Net 15
From
Your name
Contract pilot
Bill to
Client
DescriptionQtyRateAmount
PIC day rate3$1,800.00$5,400.00
Per diem3$100.00$300.00
Reimbursable expenses (receipts attached)
Hotel1$418.20$418.20
Services$5,700.00
Reimbursables$418.20
Balance due$6,118.20

ACH: bank, routing and account on request, or check payable to the name above.

Please reference the invoice number on payment. Thank you.

Template from n1099.com

Want it sent, tracked and reminded automatically?

n1099 numbers it, emails it with an approval link, shows you when it is viewed and paid, and chases it for you. Free for pilots.

Start free

How to use the template

  1. Enter your details as the payee, exactly as they appear on your W-9, and the entity that holds the aircraft as the client.
  2. Give the invoice a number you will not reuse. INV-0001, then INV-0002. Accounting departments key on it.
  3. Fill the trip block so the scheduler can match it from memory: tail number, type, route by identifier, dates, seat.
  4. Add one line per billable category with the quantity and your rate. Keep reimbursables separate and attach receipts when you send it.
  5. Press print. In the dialog, choose “Save as PDF” and name the file with the invoice number.

For what goes in each block and why, read the contract pilot invoice, line by line. To set the rates themselves, use the day-rate calculator.

This page keeps everything in your browser. We do not see what you type, and nothing is stored when you leave.