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N1099

Fly the trip.
Send the invoice.
Get paid.

Free invoicing and receivables for contract pilots. A rate card for each owner and aircraft, a trip that becomes a sent invoice in a minute, and an owner who approves it from a link with no account.

Start freeSee what the owner gets

Free for pilots. No card, no cut of your money. Sign in with an emailed link, no password to forget at 0500.

SENTVIEWEDAPPROVEDPAID
Invoice
INV-0042
Issued Sep 15, 2026
Due Sep 30, 2026
From
Maya Castellanos
Contract pilot · PIC
Teterboro, NJ
Bill to
Harbor Point Holdings LLC
Attn: Flight department
N350CLChallenger 350KTEB–KPBI–KTEBSep 12–14
DescriptionQtyAmount
PIC day rate
Sep 12–14 · CL-350
3$5,400.00
Per diem
3 days
3$300.00
Hotel, West Palm Beach
2 nights · receipt attached
1$418.20
Rideshare, KPBI–hotel
receipt attached
1$31.40
Services$5,700.00
Reimbursables$449.60
Balance due$6,149.60
Net 15 · ACH or check · Receipts attached (2)
Sent withN1099

This is what the owner opens. Approve, dispute or mark paid, no login.

Built for pilots who bill more than one owner

  • Full-time contract PIC or SIC

    Citation, Challenger, Gulfstream, Falcon. Four to six owners and management companies a year.

  • Airline pilot flying contract on days off

    One or two owners, a few invoices a month, done from the hotel before the commute home.

  • Turboprop and piston freelancer

    PC-12, TBM, King Air, mentor and ferry work. Payers are individuals who want a real invoice.

Sound familiar?

Contract flying is a good living and a bad business. The flying is the easy part.

  • “Forgot the travel day. Again.”

    Your rate card already knows the travel day, the second per diem and the overnight. n1099 drafts every line from the trip; you tick what applies before anything is sent.

  • “Day 47. Still ‘with accounting’.”

    You see Sent, Viewed, Approved and Paid without asking. Reminders go out on your schedule, in your name, and stop the moment you record the payment.

  • “Six owners, six formats, one spreadsheet.”

    One numbered invoice every flight department can file, one ledger that shows who owes you what, and a per-client report in January.

Sixty seconds from the chocks to sent

For a returning pilot, a completed trip becomes a sent invoice in under a minute. Three screens, and most of the typing is already done.

  1. 1/3

    Log the trip

    Client, tail number, dates, route. Your rate card for that owner and aircraft is already attached, so the numbers are right before you type one.

  2. 2/3

    Check the billables

    n1099 drafts the lines from the trip: day rates, per diem, overnights, the hotel you photographed at checkout. Tick what applies, fix what doesn't.

  3. 3/3

    Send and stop thinking about it

    The owner gets a private link and a PDF. You see when it is viewed, approved and paid. Reminders go out on your schedule, in your name.

What you get

Everything a contract pilot needs to run the money side of flying. All of it free, all of it from a phone.

  • Invoices and PDF

    Numbered, versioned, emailed in your name with replies routed to you, and a clean PDF the flight department can file.

  • A/R aging and reminders

    Outstanding, overdue, 30/60/90 buckets. Reminder schedules you set once, per client, that stop the moment you record payment.

  • Rate cards per owner and aircraft

    PIC and SIC day rate, half day, travel day, standby, training, per diem, overnight. The right card is picked for each trip.

  • Owner approval link

    Signed, expiring, revocable. Owners view, download, approve, dispute or mark paid with no account.

  • Receipts

    Photograph it at the counter, attach it to the trip, and it rides along with the invoice as a reimbursable.

  • 1099 helper report

    Billed and collected per client per year, ready to hand to your CPA in January.

  • CSV export

    Trips, invoices and payments. Yours any time, no subscription needed.

  • Install as an app

    Add to your home screen. Opens like a native app, works at the FBO at 6am.

Want the long version? How contract pilots use n1099.

Compared with what you use now

Most contract pilots bill one of three ways. All three work until they don’t. If yours already gets you from trip to sent invoice in a minute from your phone, keep it.

A text and a Venmo request

What works
Zero setup. The owner already has your number.
Where it breaks
Nothing is numbered, nothing is tracked, and the third unpaid trip gets lost in the thread.
With n1099
The same one-link simplicity for the owner, plus a record: viewed, approved, paid, overdue.

Last month’s Word file

What works
Looks like an invoice. Free.
Where it breaks
Last month’s dates are still in it. No rate memory, no reminders, no aging. You are the A/R department.
With n1099
Rate cards that remember your deal, invoices drafted from the trip, reminders that send themselves.

QuickBooks or Wave

What works
Real bookkeeping, bank feeds, your CPA knows it.
Where it breaks
No trips, no tail numbers, no per diem, no travel days. The owner gets a generic invoice and still has to email you back.
With n1099
The trip-to-invoice layer on top. Keep your books; export CSV into them.

For the people who pay you

Owners, operators and flight departments get a standard invoice they can approve from their phone, with nothing to install and nothing to sign up for.

  • One link. View, download the PDF, approve, dispute with a note, mark paid.
  • A free owner account adds a private roster, consolidated invoices across pilots and availability requests.
  • They see their invoices. They never see your other clients or rates.
The owner side

Your clients are your business

A contract pilot's client list is the career. n1099 is built so that nothing about it leaks: not to other pilots, not to operators, not to us as a product.

No directory
There is no public profile, no search and nothing to browse. Nobody finds you through n1099.
Owners see only what you sent them
An owner sees their invoices and the trips you shared with them. Never your other clients, your rates or your income.
You control sharing
Every invoice link is signed and expires. Revoke it and it stops working. Per-trip sharing is explicit.
We do not sell data
Not your client list, not your rates, not the relationship graph. Not to operators, not to brokers, not to anyone.

The full privacy policy and security page say the same thing with more words.

Why it is free

The core product is free for pilots: clients, trips, rate cards, invoices, reminders, A/R, the owner link and exports. No trial, no card, no invoice cap.

The business is on the operator side: optional modules for flight departments that want enterprise controls, accounting sync or opt-in matching. Those are additive; the pilot tools stand on their own.

Two things in writing: your data is yours and exportable at any time, and we do not sell your data or the relationships inside it. The details are in pricing and the terms.

Questions pilots ask first

More in the full FAQ, or write to hello@n1099.com.

Is n1099 really free?
Yes. Clients, aircraft, trips, rate cards, invoices, PDF, email delivery, reminders, A/R, exports and the owner approval link are free for pilots, with no card and no trial clock. Free for pilots. No card, no trial. Optional paid modules for operators may come later; the Terms explain how we give notice if plans change.
Is this a staffing marketplace?
No. There is no directory, no profiles to browse and no matching. Nobody can find you or your clients through n1099. There is no matching today. Any feature that shows your profile to operators is off by default and requires your explicit opt-in.
Does the owner need an account to approve or pay?
No. Owners get a signed link that opens the invoice, lets them download the PDF, approve or dispute it, and mark it paid. They can create a free owner account later if they want a roster and consolidated invoices.
Can owners see my other clients or rates?
Never. An owner sees exactly the invoices you sent them and the trips you shared with them. Your other clients, rate cards, income and history are not visible to anyone but you.
I already use QuickBooks or Wave. Why switch?
Keep them for the books. n1099 is the trip-to-invoice layer they do not have: rate cards per owner and aircraft, travel days, per diem, receipts on the trip, and an owner approval link. Export CSV into your bookkeeping whenever you like. If QuickBooks already gets you from trip to sent invoice in a minute from your phone, you do not need us.
My owners will not click links.
They already click links to pay FBO bills and sign charter agreements. The link opens a plain page with the invoice and a PDF download, no login and no app. If an owner still prefers email, attach the same PDF and record the payment yourself when it lands.
I only fly a few contract trips a year. Is this overkill?
No. Two invoices a month is the median, not the minimum. One rate card, one client, and each trip is a minute of typing in the hotel. There is no monthly fee to justify, because there is no fee.
Does n1099 take a cut of payments?
No. We do not hold or move your money. You record payments as they arrive by ACH, check or whatever the owner uses, and n1099 keeps the ledger straight.
Does it do my taxes or file 1099s?
No. n1099 gives you a clean, exportable record of what you billed and what you collected per client per year, which is what your CPA actually wants. It does not file forms or give tax advice.
Can I get my data out?
Any time. CSV of trips, invoices and payments, PDFs of every invoice, and a one-click account deletion. No subscription required for any of it.

Your next invoice can go out from the FBO lot.

Free for pilots. No card. Owners approve from a link. No account needed.

Start freeHow pilots use it
Free for pilots. No card.Start free